Petty Cash App — Making Money Management Easier
Use your mobile money sales as petty cash in a secure and hassle-free way. Our comprehensive Petty Cash Application streamlines cash flow tracking, automates expense approvals, and provides valuable financial insights in real-time.
Once a request is approved in the petty cash system, money is automatically sent to the person who requested it. Our integrated solution connects with Kazang payment systems to provide a seamless experience for both incoming and outgoing payments.
Simplify Your Financial Operations
Our Petty Cash App streamlines money management, giving you more time to focus on growing your business.
Comprehensive Money Management Features
Our Petty Cash App offers a complete suite of tools to make financial management easier and more efficient.
Streamlined Cash Flow
Track incoming and outgoing payments in one centralized system, giving you complete visibility of your cash position at all times.
Automated Approvals
Configure approval workflows based on expense types and amounts, reducing bottlenecks and accelerating reimbursements.
Comprehensive Reporting
Generate detailed financial reports with just a few clicks, making reconciliation and financial planning effortless.
Mobile Access
Manage your petty cash on the go with our mobile-friendly interface, perfect for busy managers and distributed teams.
Mobile Money Sales as Petty Cash
Convert your mobile money sales into a secure and hassle-free petty cash management system. Our streamlined process ensures that funds are always available when needed.
Simple Approval Process
- Request Submission: Users submit petty cash requests with all necessary details and documentation
- Automated Routing: Requests are automatically routed to the appropriate approvers based on amount and category
- Quick Approval: Authorized personnel review and approve requests through our intuitive interface
- Instant Transfer: Once approved, money is immediately sent to the person who requested it via mobile money transfer
Our integration with Kazang payment systems ensures that all transfers are secure, traceable, and compliant with financial regulations.
Petty Cash Application – Functional Capabilities
A comprehensive solution designed to make money management easier at every step.
1. User and Store Setup
- Configure Kazang API credentials (username, password, API key)
- Automatically associate a default user profile to each API key
- Detect and prevent unauthorized store logins
- Register legitimate stores in the Petty Cash system
2. Incoming Payments (Kazang Payment Gateway Integration)
- Initiate and manage customer payments using the Kazang Online API
- Generate transaction requests via the `/CreateTransaction` endpoint
- Redirect users to the Kazang payment URL to complete payments
- Handle transaction responses through `success_url` and `cancel_url`
- Extract and store transaction data including:
- Kazang reference number
- User details (cell, network)
- Record successful payments in:
- Petty Cash Ledger
- Lyt-ning Records
3. Outgoing Payments (Kazang API Integration)
- Allow users to submit payment requests with:
- Expense type, subtype, amount, reason
- Account type, account number
- User and processor details
- Optional receipt or image uploads
- Notify account managers upon new requests
- Support an approval/decline process based on permissions
- Process approved payments via the Kazang API
- Log payment results in:
- Petty Cash Ledger
- Lyt-ning System
- Track full payment lifecycle (requested, approved, processed, failed)
4. Reporting
- Provide comparison reports on incoming vs outgoing cash flows
- Generate summaries and trend analysis based on Money Lover standards
- Export data for financial reviews or audits
5. User Management and Permissions
- Create and manage user profiles
- Define security groups for role-based access control
- Assign permissions, including:
- Submit petty cash requests
- Approve or decline requests
- Auto-approve requests
- View transaction reports
6. Notifications and Audit Trails
- Send real-time notifications to relevant users (e.g., account managers)
- Maintain audit trails for all transactions and user actions
- Ensure data integrity and traceability across the system
Security & Compliance
- Role-based access control for enhanced security
- Complete audit trails for all transactions
- Secure Kazang payment gateway integration
- Real-time notifications for suspicious activities
Ready to Make Money Management Easier?
Join businesses across Zambia who are streamlining their financial operations with our Petty Cash App.
